Esri

  • Administrative Assistant

    Location US-CA-Redlands
    Job Category
    Administrative Support
    Job ID
    2018-10055
  • Overview

    Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and handle day-to-day operations.  We invite you to use your exceptional organizational skills and attention to detail to provide outstanding administrative support to our talented and growing Software Products Division.


    Responsibilities:

    • Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
    • Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
    • Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
    • Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
    • Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
    • Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
    • Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

    Requirements

    • 3+ years of recent work history in an administrative field supporting large groups
    • Demonstrated ability to work in a complex department, maintain relevant information, and interpret policies and guidelines
    • Excellent written and verbal communication, attention to detail, and organizational skills
    • Ability to prioritize and work in a fast-paced environment on multiple tasks simultaneously with minimal supervision
    • Proficiency with the Microsoft Office Suite, comfort with a variety of online systems, and a minimum typing speed of 55 wpm
    • Strong customer service skills including the ability to effectively interact with all levels of staff and departments
    • High school diploma

    Recommended Qualifications:

    • Bachelor’s in business or related field, or equivalent work experience
    • High-level proficiency with Microsoft Access, Excel, and PowerPoint
    • Knowledge of SAP and Salesforce

    The Company

    Our passion for improving quality of life through geography is at the heart of everything we do. Esri’s geographic information system (GIS) technology inspires and enables governments, universities, and businesses worldwide to save money, lives, and our environment through a deeper understanding of the changing world around them.


    Carefully managed growth and zero debt give Esri stability that is uncommon in today's volatile business world. Privately held, we offer exceptional benefits, competitive salaries, 401(k) and profit-sharing programs, opportunities for personal and professional growth, and much more.


    Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.


    If you need a reasonable accommodation for any part of the employment process, please email humanresources@esri.com and let us know the nature of your request and your contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

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